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General Secretary
Suleyman Islamoglu

OSTİM Technical University General Secretary

The Secretary General is the highest authority in the administrative structure of the University and the supervision and control of these works is the responsibility of the Rector. In addition, the Secretary General is a rapporteur member of the University Senate and Board of Directors without voting rights.

Along with the duties of the administrative structure, the Secretary General carries out the following duties with himself and his subordinate units:

To ensure the regular, efficient and harmonious operation of the units in the University Administrative Organization,
To ensure that all computers working at the university serve in accordance with the understanding of duty and responsibility,
To ensure that they can adapt to the changes in the education sector and train servants with the aim of increasing the service standards in all power,
To act as a rapporteur in the University Senate and Administrative Board; To carry out the necessary studies to determine the agenda and to ensure that the decisions taken are written, protected, communicated and stored by the relevant units,
Shows, monitors and finalizes the decisions of the University Senate and Administrative Board,
Making a proposal to the Rector about the assignments to be made by the administrative structure of the university,
To exchange views by holding regular meetings with the change of affiliated units,
To perform and have the duties assigned by the Board of Directors, Senate and Rector within the framework of laws, regulations and frameworks,
Assisting with official hospitality such as the protocol of the Rectorate, visits and ceremonies,
Announcing and correspondence of announcements, posters and articles received by YÖK, Various Institutions, Internal and e-mail,
Coordinating the tracking, protection and storage of incoming and outgoing documents.
Establishment of the Application and Research Center is carried out,
Carrying out the storage and destruction of documents in the Institution Archive in accordance with the "Regulation on State Archive Services",
It is possible to monitor the implementation of policies related to growth for the sake of management based on the objectives, targets, strategies and principles determined by the Senior Management and the relevant legislation, and to make explanations on this subject,
The necessary tools, equipment, materials, etc. used in the realization of the unit documents. To determine the features and to do the necessary studies for their supply.
Institution Administrative Staff; ensures that laws, statutes, regulations, circulars, decrees and other legislation are kept in the unit and heard by everyone in the execution of the products.

General Secretary
Human Resources Department

Job Descriptions:

Academic and Administrative Staff Entry-Exit Procedures
Assignment and Assignment Procedures of Academic and Administrative Personnel to Administrative Tasks
Bank Account Opening Transactions
Lecture Hours Paid Instructors Employment Entry-Exit Procedures
Lecture Hours Paid Instructors SGK Transactions
Course Hours Paid Instructors Fee Payment and Payroll Processes
Birth Reports Transactions
Announcement Actions
Pension Transactions
Internal-External Correspondence Transactions
Rest Reports Transactions
Job Application Procedures
Worker Entry-Exit Notification Procedures
Faculty Member and Assistant Appointment and Promotion Procedures
Appointment Procedures for Non-Faculty Staff
Private Group Health Insurance Transactions
Personnel Smart Card Transactions
Personnel Payroll Processes
SGK Premium Notification Transactions
Contract Preparation and Signing Procedures
UAK Associate Professorship Procedures
Fee and Scholarship Payment Transactions
Proxy Transactions
Foreign Academic Staff Appointment Procedures
Domestic and International Assignment Procedures
40/a Course Assignment Procedures

General Secretary
Press, Public Relations and Publicity Department

OSTİM Technical University Press, Public Relations and Publicity Department, which carries out its activities under the General Secretariat, carries out all kinds of media, press, promotion and public relations activities.

Responsibilities of the Presidency:

Execution of press and public relations services,
Organizing social media posts,
Planning and implementation of studies related to the university's presence in the written and visual media,
Preparing press releases, sharing them with relevant media organizations,
Media follow-up of the news in the written and visual media about the university,
Preparing and printing content for printed or visual materials, executing graphic and design works,
Planning, executing and increasing awareness of the university's promotional activities at home and abroad.(Introductory Fairs, School Visits, Promotion Days, Vocational Presentations etc.)
Preparation and printing of promotional materials. (Promotional videos, catalogues, brochures, promotional materials etc.)
Creating the contents of the printed materials introducing the institution, following the design and printing processes and finalizing them,
Organizing and updating the pages of the Presidency, especially the candidate student page, on the web page,
Planning all kinds of visual design and application related to all works falling under the responsibility of the Presidency,
Making necessary arrangements and archiving for photography, classification, use in printed materials, web page and social media,
Making reports on student placements,
Preparation of year-end activity report.

Genel Sekreterlik

Mali Hizmetler Daire Başkanlığı

OSTİM Teknik Üniversitesi, Mali Hizmetler Daire Başkanlığı Üniversitemizin faaliyetleri kapsamında; tüm öğrencilerimize, akademik ve idari tüm personelimize, 3. kişilere mali mevzuat hükümleri, finansal, vergi ve muhasebe ile ilgili tüm bilgileri sağlar. Mali Hizmetler Daire Başkanlığı bu görevini yürürlükteki kanun ve yönetmelikler çerçevesinde hazırlanır. Muhasebe ve finans işlemlerini, Yüksek Öğretim Mevzuatı, Vakıf Yükseköğretim Kurumları Yönetmeliği, OSTİM Teknik Üniversitesi Mevzuatı, Mali Hizmetler Daire Başkanlığı Prosedürleri ve OSTİM Teknik Üniversitesi Mütevelli Heyet kararları doğrultusunda gerçekleştirir.

OSTİM Teknik Üniversitesi Mali Hizmetler Daire Başkanlığı bağlı birimler ve görev alanları;

BÜTÇE MÜDÜRLÜĞÜ

Üniversitemizin öngörülen bütçesi için gerekli bilgi, belge ve istatistikleri toplayarak değerlendirmek ve plan, program ve ilkelere göre hazırlamak.

Üniversite bütçesini uygulama esaslar yönetmeliğine göre hazırlamak,
Birimlere, bütçelerinin uygulanması sırasında gerekli koordinasyonu sağlamak, bütçe-harcama bilgilerini elektronik ortamda izleyebilme olanağını sağlamak,
Üniversitenin faaliyet raporu’nu hazırlamak ve sunmak.
Yönergede yapılacak değişikliklerin ön hazırlığının yapılması, üniversite yönetimine bilgi verilmesi/onayına sunulması, Mütevelli Başkanlığı’ndan onaylanma süreçlerinin yapılmasını sağlamak.
Mali hizmetler başkanlığı bünyesinde tüm yönetmelik ve esasların hazırlanmasını, onaylanma süreçlerin takibinin yapılmasını sağlamak.

GENEL MUHASEBE MÜDÜRLÜĞÜ

Üniversitemiz muhasebe sisteminin etkin bir şekilde yürütülmesini ve ilgili ekibin koordinasyonunu sağlamak hizmetlerinin sorunsuz yürütülebilmesi ilgili yasa ve mevzuat dâhilinde işlemleri hazırlamak.

Görevi ile ilgili konularda, mesleki kuruluşlar ve kamu kuruluşları nezdinde Üniversiteyi temsil etmek, kamu ilişkilerini sürdürmek.
Muhasebe ile ilgili evrakları ilgili yazılıma girişini yapmak.
Üniversitenin menfaatine uygun her türlü yasal hakkı ve imkanı kullanmak için düzenlemeler yapmak.
Banka hesapları ile ilgili mutabakat yapmak.
İç ve Dış muhasebe denetimlerinde ilgili evrak akışının düzenli olmasını sağlamak.
Üniversitenin kasasında bulunan nakit, çek, senet ve diğer menkul kıymetleri kontrol etmek ve takibini yapmak.
Müşteri, satıcı ve diğer cari hesapların düzgün ve doğru tutulmasını sağlamak, mutabakat yazıları gönderip karşı tarafın teyidini almak.
Satıcıların ürün/hizmet karşılığı ödemelerinin finans müdürlüğüne bilgilendirilmesini; fatura sürecini yürütmek ve sonlandırmak.
Mali işlemlerin ön mali kontrolünü yapmak.
Üniversitenin Vergi “KDV, Muhtasar ve Gelir İdaresine” yapılması gereken işlemlerini takip etmek.
Muhasebe hizmetlerini yürürlükteki mevzuata uygun olarak yürütmek,
Üniversiteye ait tüm mal ve hizmet alımlarının faturalarını yasal mevzuata uygun olarak genel kabul görmüş muhasebe ilkeleri doğrultusunda muhasebe sistemine kaydetmek
Üniversiteye ait Mali tablo ve raporları hazırlamak ve Mali Hizmetler sunmak,
Kurum bünyesinde yürütülmekte olan projelerin mali işlemlerini yürütmek,
İş avansı ve ilgili mali işlemlerini yürütmek
Dönemler halinde öğrenci faturalarının kesilmesi, ilgili programlara işlenmesini sağlamak.
Muhasebe politikalarının belirlenmesi ve kitapçık oluşturulmasını sağlamak.

FİNANS MÜDÜRLÜĞÜ

Üniversitemiz finans sisteminin ödeme, tahsilat ve finansal araçların kullanılmasını ve ilgili ekibin koordinasyonunu sağlamasını, hizmetlerinin sorunsuz yürütülebilmesi için ilgili yasa ve mevzuat dâhilinde işlemleri hazırlamak.

Ödeme ve Tahsilat Programlarını yapmak, Üst Yönetim onayına sunmak.
Nakit akışı raporunun oluşması için günlük olarak verileri girmek
Öğrencilere çeşitli ödeme seçeneklerini ve ödeme yöntemlerini sunmak ve uygulamak
Kendilerinden mal veya hizmet alınmış firma ya da kişilere banka üzerinden ödeme yapmak,
Bankalar ile olan finansal ilişkileri yürütmek,
Diğer finansal işlemleri yürütmek.
Mali hizmetler bünyesine Yönelik Teknolojik Çözümlerin Belirlenmesi
Üniversitenin haftalık, aylık, yıllık gelir-gider, döviz, borç alacak tablolarını hazırlamak ve bu konuda üst yönetimi bilgilendirmek.
Kurum performansına ve değerine katkı sağlamak
Üniversite Bünyesinde tasarruf önlemleri almak, bu konuda ilgili birimleri koordine etmek, takibini sağlamak

ÖĞRENCİ İŞLEMLERİ MUHASEBE MÜDÜRLÜĞÜ

Üniversitemiz Öğrenci işlemlerinin muhasebeleştirilmesi işlemlerinin ve Öğrenci işleri Dairesi başkanlığı çalışanları ile koordinasyonunun sağlamasını, hizmetlerinin sorunsuz yürütülebilmesi için ilgili yasa ve mevzuat dâhilinde işlemleri hazırlamak.

Kurumun uygulayacağı “ücretler ile bu ücretlerin tahsil yöntemleri” hakkında Rektörlük ve Mütevelli Heyeti için tasarı hazırlamak ve uygulamak,
Öğrencilerin her türlü ücret tahsilini gerçekleştirmek,
Öğrencilerin her türlü ücret tahsilini gerçekleştirmek,
Nakden ödenmesi gereken burs ödemelerini yapmak,
Mali yükümlülük içerikli öğrenci "talep/dilek" dilekçelerinin gereğini yerine getirmek
Öğrenci faturalarını zamanında düzenlemek ve talep halinde Kampus içindeki ofislerimizde öğrencilerimize teslim etmek
Öğrencilerimize mali yükümlülükleri hususunda bilgi vermek

General Secretary
Information Management Department

Establishing the information systems strategies of OSTİM Technical University, carrying out and coordinating all works related to software and hardware infrastructure, keeping information security at the highest level;

In this direction, to ensure the supply, installation and operation of information systems;

To provide our staff and students with accurate and timely access to information anywhere and anytime with up-to-date technologies.

Instruction
OSTİM Technical University Information Systems
Our basic information systems offered to the use of our university's academic and administrative staff and students consist of the following;

Electronic Document Management System
We ensure the goal of a completely paperless university with the software that ensures that all information and documents are created in a fully computerized environment during the performance of our university's activities, all work flows are carried out over electronic networks, and all approval processes are completed with electronic signature processes.

Student Information System
We provide fast and high-quality education support with our information system, where our students provide all their transactions with our university in electronic environment, access them through any platform and monitor current course, exam and homework information without time and place restrictions.

Library Information System
We provide our students with the opportunity to access information from anywhere at any time, with the library information system that provides online access to resources, national and international publications, to our library, which is the indispensable element of new generation universities.

Distance Education System
In addition to classroom training, we provide information in a way that not only our university students but also Lifelong Education Center trainees and all our citizens can access with our distance education system, which provides access to course contents, multimedia and visual materials, and on-line exams.

Please use https://support@ostimteknik.edu.tr/ for all your questions.

General Secretary
Student Affairs Department

The main task of the Student Affairs Department of our university is; To convey the correct information to our students, especially our students, to our teaching staff, parents and administrative staff in accordance with the current legislation and to carry out the works and transactions in this legislation in accordance with our academic calendar.

Job Descriptions:

Follow-up of assignment and branching processes regarding the courses to be opened
Follow-up of the preparation of the Academic Calendar
Follow-up of archive-related transactions
Follow-up of military operations
Tracking and archiving success rates
Bologna Coordination Commission studies and follow-up
Scholarship student transactions and follow-up of Scholarship students' Success Status
Acceptance of applications for Double Major (DMP) and Minor Programs (YDP) and Certificate Programs, course registrations and
follow-up of academic status
Providing consultancy and guidance services
Follow-up of Course Registrations and Advisor Approvals
Follow-up of Course and Classroom Programming services
Monitoring the academic status of Vertical Transfer adjustment students and carrying out the procedures related to DGS
Follow-up of the academic procedures of the students going and coming abroad within the scope of the ERASMUS Program and cooperation protocols.
Follow-up of preparation of Annual Report and Audit Report
Processing and tracking the grade changes issued by the Faculty/School Administrative Board into the system
Follow-up of English preparatory class success and execution of exemption procedures
Carrying out the application procedures of the students whose registration is canceled due to their failure in the English preparatory class to the institutions where Turkish education is offered.
Statistics (follow-up of statistics requested by OSYM, YÖK etc.)
Dismissal of deregistered students
Acceptance of internal and external transfer applications, course exemptions and course registration procedures
Execution of students' registration deletion and right to education
Follow-up of the Final Registration of the students
Follow-up of students' adjustment procedures
Acceptance of Graduation Ceremony applications and follow-up of the dismissal of graduates
Preparation of Graduation Ceremony, Diploma, Diploma Supplement Documents, follow-up of distribution and Diploma Book printing
Follow-up of exemption procedures
Receiving and tracking grade sheets
Execution of grade objection processes and entry of grades related to it
Follow-up of the processes related to the preparation and correction of additional software needed in the Student Information System
Follow-up of the transfer of student data to the Student Information System
Registrar's Office of the Registrar's Office
Website updates of the Registrar's Office and regulation of announcements made on the website
Updating the statistical information of the Registrar's Office and Statistical Studies
Preparation of documents (Transcript, student certificate) belonging to the Registrar's Office
Making correspondence to the Student Affairs Office
Preparation and follow-up of Student Identity Cards
Follow-up of the procedures regarding the determination of student quota and conditions
Preparation of letters and documents requested by students
Follow-up of students' success (honor-high honor students, success-related scholarships)
Execution and follow-up of students' disciplinary and other legal proceedings
Execution and follow-up of the transactions related to the tuition fees of the students
Execution of the processes related to the Grade Entry of the Instructors
Acceptance of Special Student applications and follow-up of course registration procedures
Follow-up of Exam Documents
Execution and follow-up of Exam Programming services
Carrying out the procedures related to the Internship Grade Entry
Printing and tracking of Honor-High Honor Certificates
Follow-up of university regulations and directive changes
Registration and Acceptance of Foreign Students
Follow-up of new section/program opening processes
Preparing the desired statistics to be used in the YÖK database
Follow-up of YURT-KUR loan transactions
Performing and following up other duties assigned by the University Administration

General Secretary
Department of Construction, Technical and Support Services

Health, Culture and Sports Department, in accordance with the plans and programs to be made by the Council of Higher Education, to meet the social needs of students such as protecting physical and mental health, nutrition, work, rest and leisure time, and for this purpose, reading halls, inpatient health centers, to open student canteens and cafeterias; It is responsible for providing meeting, theater and movie theaters and taking the necessary measures for the students to make the most of them.

MISSION

Our Department was established with the mission of protecting the mental and physical health of OSTİM Technical University students, supporting all their basic needs such as shelter and nutrition, enabling them to take an active role in social, sports and cultural areas and providing all kinds of services and support in these matters.

VISION

Aiming to raise innovative, entrepreneurial individuals who design, build, sustain within the framework of national and human values, with superior knowledge and equipment; taking responsibility for increasing the science and technology development competence of our country; The aim of OSTİM Technical University, which set out with the aim of raising individuals who work for the development of the country and region by producing original projects and solutions, is to raise the support and services of the Department to the same parallel every year while advancing to this goal.

General Secretary
Department of Construction, Technical and Support Services

OSTİM Technical University Department of Construction, Technical and Support Services; In line with its mission and vision, our students, who are the guarantee of our future, the academic staff who continue their education and research activities, the administrative staff who provide service in line with the goals and principles of our University, and which will increase the productivity of our institution, are more qualified, durable, aesthetic in terms of social, cultural and livable campuses. and works to establish modern construction systems.

General Secretary

Directorate of Health, Culture and Sports

Mission

Our Department was established with the mission of protecting the mental and physical health of OSTİM Technical University students, supporting all their basic needs such as shelter and nutrition, enabling them to take an active role in social, sports and cultural areas and providing all kinds of services and support in these matters.

Vision

Aiming to raise innovative, entrepreneurial individuals who design, build, sustain within the framework of national and human values, with superior knowledge and equipment; taking responsibility for increasing the science and technology development competence of our country; The aim of OSTİM Technical University, which set out with the aim of raising individuals who work for the development of the country and region by producing original projects and solutions, is to raise the support and services of the Department to the same parallel every year while advancing to this goal.